Documentation

User Manual

DealPlus Professional - User Manual

Welcome to the DealPlus Professional User Manual. This application is a comprehensive Inventory, Sales, and Accounts Management system designed to handle your daily business operations seamlessly.

This manual provides a practical guide for users, mapping out all available menus and functionalities.

1. File & Edit Menus

The fundamental menus for global document handling and basic operations.

File

  • New / Close: Start new transactions or close the active window.
  • Save / Save As: Save active documents.
  • Show Report: Quick access to active context reports.
  • Print / Print Preview / Print Setup: Configure and execute document printing.
  • Log Off / Exit: Securely log out or close the application.

Edit

  • Search / Filtering: Quickly search and filter through large lists.
  • Delete / Cancel: Remove or cancel active transaction rows or records.

2. View Menu

Used to toggle UI elements and view master lists quickly without opening entry forms.

  • UI Toggles: Show/Hide Toolbar and Status Bar.
  • Quick Lists: View Item List, Price List, Ledger List, HSN Codes, Item Groups, and Item Categories.
  • Price Search: Quickly lookup item prices.

3. Create (Master Data)

This menu contains all forms required to set up your business parameters before doing transactions.

3.1 Item & Service Masters

  • Create Items: Add products using Item Basic, Item Details, or Multiple Items forms. Also setup Item Units, Item Batches, and Item Prices.
  • Asset Items: Define internal asset items and classes.
  • Nutritional / Ingredient Values: Define product contents if applicable.
  • Create Service: Add non-physical services for billing.

3.2 Grouping & Categories

  • Item Groups / Item Categories: Categorize items for reporting.
  • Group Masters: Define specific attributes like Brand Group, Colour Group, Size Group, and Price Groups.
  • Item Grouping / Settings: Assign images and configure behavior for groups.

3.3 Accounts & Ledgers

  • Account Heads / Groups / Details: Setup financial ledger architecture.
  • Ledger Grouping: Group accounts for Trial Balance and P&L formatting.

3.4 Members & Others

  • Create Member: Setup Membership, Member Types, Ledger Linking, Point Opening, and Point Redemption.
  • Other Masters: Define HSN Codes, Area Codes, State Codes, Cost Centres, Payment Modes, and Stock Points (Warehouses).

4. Sales & Purchase Menus

Handles all core outward and inward inventory transactions.

Sales Menu

  • Sales Transactions: Sales Invoice, Export Invoice, POS Sales Invoice.
  • Returns & Quotes: Sales Return, Quotation.
  • Order Management: Sales Order, Delivery Challan.
  • Counter Operations: Counter Collection, Counter Remittance, Counter Submission.
  • Inter Server Amount: Sync sales financial data across branches.

Purchase Menu

  • Purchase Transactions: Purchase Invoice, Purchase Return.
  • Orders & Deliveries: Purchase Order, Goods Received Note (GRN).

5. Stock Menu

Tools for warehouse operations and inventory adjustments.

  • Physical Stock / Stock Adjust: Perform stock-takes and reconcile differences.
  • Damage Stock: Process damages to write them off.
  • Transfer Inward / Outward: Move goods between different stock points or branches.
  • Stock Conversion: Convert bulk items to smaller units.
  • Store Issue / Store Return: Manage internal store consumption.

6. Accounts Menu

Comprehensive financial management and voucher entries.

  • Daily Vouchers: Receipts, Payments, Book Entry, Contra Entry, Journal Entry, Multiple Entry.
  • Registers & Statements: Day Book, Account Ledger, Account Books, Bank Reconciliation.
  • Financial Statements: Trial Balance, Trading Profit Loss, Balance Sheet.
  • GST & Specialized Entries: GST Vouchers, Service Receipt/Payment, Service Credit/Debit Note.
  • Asset Management: Asset Purchase, Receive Donation, Asset Disposal, Asset Register, Asset Valuation.
  • Tax Deducted at Source (TDS): Deducted By Customer, Collected By Company.

7. Accessories Menu

Quick-access tools for bulk updates and modifications.

  • Pricing Utilities: Price Modification, Price Calculation, Change Item Values, Change Item Tax.
  • Bar Code Printing: Print item stickers and labels.
  • Excel Integrations: Excel Price Update, Excel Item Discount, Update Item Price via Excel.
  • Customer Price: Assign Customer Wise Prices.

8. Report Menu

The reporting suite is vast, covering every module.

  • Stock Reports: Stock Ledger, Stock Valuation, Stock Summary, Opening Stock, Store Inventory. Includes specific Batch Wise Reports.
  • Sales Reports: Item Movement, Profit Calculation, Loading/Trip Sheets, Counter Reports, Credit Card Summaries.
  • Purchase Reports: Purchase Register, Purchase Price variations.
  • Tax Reports (GSTR): GSTR-1 Filing, HSN Reports, Invoice Wise Tax, Tax Validation.
  • e-Invoice Reports: IRN Reports, e-Way Bill Reports.
  • Salesman & Member Reports: Agent Commission, Salesman Profit, Member Points Ledger.
  • Summary & Consolidated: Date Wise, Month Wise, Location Wise, and Cost Centre Reports.
  • Audit & Trash: Transaction Trash (Deleted items), Report Difference.

9. Tools Menu

Deep configuration and maintenance utilities.

9.1 Options

  • General / Inventory / Account Options: Global behavior rules (e.g., negative stock warnings, date formats).

9.2 Settings

  • Security: Create User, User Privilege, Change Password.
  • Module Settings: Column Settings, Bar Code Settings, Inventory Settings, Price Type Settings, GSP Online Settings (Tax portal connection), Company Location.

9.3 Advanced & Service Tools

  • Financial Year & Date Settings: Manage active periods and Ledger/Stock openings for new years.
  • Master Merging: Merge Items, Ledgers, or HSN Codes to clean up duplicates.
  • Maintenance: Recalculate Stock, Recalculate Price/Invoice, Tax Recalculation, Data Validation, Delete Year Data.
  • Update Application / Design: Download Updaters and refresh Invoice/Report print files.

10. Data Menu

Tools to ensure data integrity and safety.

  • Database Backup: Take manual backups of the active database to prevent data loss. (Also supports Multiple Data Backup).
  • Database Connection: Configure connection strings, Re-Connect Database, and switch Active Databases.
  • Export / Download / Update: Extract data and run database schema updates.

11. Windows & Help Menus

  • Windows: Standard MDI window management (Cascade, Tile Vertical/Horizontal, Close All).
  • Help: Access Contents, Index, Search, run application Updates, and view the About screen.